Meeting Room Policy

The Merriam-Gilbert Public Library’s second floor meeting room is available to both profit and non-profit organizations and individuals engaged in educational, cultural, intellectual or charitable activities. The Library, in making this space available, subscribes to the equitable use of its facilities regardless of the beliefs or affiliations of the individuals or groups requesting its use. The following regulations apply to all groups interested in the use of the meeting room. Organizations that violate these requirements may forfeit future use of the meeting room.

Meetings must be open to the public and must maintain normal handicapped access from the elevator, through the meeting room, and into the non-fiction stacks.

Meetings must begin and end during Library hours of operation and be scheduled accordingly: one meeting at a time, at least one week in advance of the requested date.

Permission will be granted one a first come, first served basis, by either the Library Director or the Adult Services Librarian. Permission given to a group in no way implies an endorsement of a group’s policies, beliefs, or programs by the Library or its staff.

Smoking and the consumption of alcohol in the Library are prohibited. Food and non-alcoholic drink in limited quantities may be served only within the meeting room and with the prior consent of the Library Director.

Organizations are responsible for completely restoring the meeting room to its original state at the close of the session. Damage to Library property as a result of an organization’s use of the room is the responsibility of that organization.

Any questions pertaining to interpretation of this policy should be conveyed to the Library Director. Final determination rests with the Library Board of Trustees.

Approved: 07/17/1997
Revised: 3/17/2016